Case Operating estimate
Turning Employee Memory Into Shared Operational Data
Finding whether a showroom sample was installed, and where, used to depend on memory and walking around. We built a shared tracking workflow for 990 samples. About ten people use it; a typical lookup dropped from about 5 minutes to 30 seconds.
The problem
To find whether a showroom sample was installed and where it was located, staff depended heavily on memory and manual searching.
The solution
A shared sample-tracking workflow with:
- Product records and images
- Physical location and available locations
- Installation status
- Movement and removal
- Activity history
Results Operating estimate
- In production, used by about 10 people
- 990 samples tracked
- About 8 location lookups per day
- Typical lookup reduced from about 5 minutes to 30 seconds
Key principle Not every improvement needs more automation. Sometimes the best change is making invisible business state visible and searchable.
Which task takes too much time?
Tell us how your team does it today and which software and files are involved. We can work through where a tool or a different process would help.
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